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Volunteer Information

Application & Authorization Forms

Safety and security of our students is one of Newton Public Schools main goals. With that in mind all volunteers are required to submit a Volunteer Disclosure and Authorization for Background Check and Applicant Information Form.

A background check is required every 3 years for all volunteers. Please contact your school with any questions. 

Based on the district’s experience with employee background checks, it is anticipated that background checks will take anywhere between 24 hours and 5 days before the district receives the report.

Guidelines for Volunteer Background Checks

The district practice of conducting background checks for volunteers includes:

  • Volunteers will not be discriminated against based on any factor including but not limited to race, ethnicity, gender, or religion. All persons volunteering regularly in district buildings or attending school field trips will be subject to a background check.
  • Regular volunteers will include anyone that plans to attend any school field trip or has volunteered three or more times. This would include multiple buildings.
  • USD 373 utilizes an online system created to help school systems manage volunteer screening which is provided by the Background Investigation Bureau (BIB).
  • The district will conduct national background checks that review the following information: criminal records and valid social security number.
  • The following information will be requested from volunteers in order to conduct the background check: name, social security number, address, and date of birth.
  • If negative records are disclosed, a confidential meeting will be held with volunteers. The meeting will be conducted by the Director of Human Resources.
  • Access to all background checks will be limited to the Director of Human Resources and the Administrative Assistant for Human Resources.
  • Negative records that would be considered when eliminating potential volunteers from volun- teering in the schools would include but not be limited to drug possession, drug use, sale or distribution of drugs, or sexual assault. Consideration would be given to offenses that occurred at a young age or were many years in a person’s past. The purpose is to protect students and staff. Therefore, the concern is that past criminal activity not be potentially harmful to students and staff.